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Job Status:
Full Time
Work Experience Required:
Up to 3 Years
Hours/Shifts:
Day (First Shift)
Education Required:
High School Diploma
Certification Required:
Unspecified
Weekends:
Not Required
Authorized to work in US:
Yes
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| Pay and Benefits |
Salary Range:
Unspecified
Benefits:
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Administrative Assistant
ChevronTexaco
Requisition Number: 006111539
Position Details: Key Job Responsibilities for this position may include but are not limited to:
• Responsible for mgmt and administration of LBC supplies & equipment procurement and processing
• Leads & coordinates general office administration activities including security badges, mail & other shipments, conference room and training functions & processes, and general office policies & procedures
• Establishes relationship with landlord and all vendors that support facility
• MDT Administrator - LBC Timekeeper and coordinator of payroll processes with HR
• Provides confidential assistance to Manager, Louisville Business Center and to the Louisville Business Center leadership team
• Provides backup support to North America Lubricants (NAL) Marketing Assistants co-located at the LBC
• Receives electronic soft copy of contract from Manila Downstream Service Center (MDSC), prints out, and distributes to customer
• Receives contracts back from customer, obtains NAL execution signature, files hard copy, and notifies MDSC of completed case
• Manages renewal and termination processes with all key stakeholders
• Maintains complete filing systems and controls for master documents
• Runs monthly Access reports to identify expiring contracts and notifies field of same
• Teams with legal department on contract updates and issues
• Pursues process improvements and efficiencies while meeting NAL business demands
• Works with sales force proactively on all contract inquiries or issues.
• Handles inquiries concerning general contract questions; provides contract support
• Collects, analyses, and distributes LBC phone metrics on a daily basis
• Assists with manipulation of phone data for decision support
• Publishes daily graphical stats for LBC awareness - service level, etc.
• Manages North America Lubricants' company vehicle fleet following the policies and procedures as set forth by Corporate Procurement and NAL management
• Analyzes and recommends annual capital budget for the replacement of company vehicles; works with employees and vendor at time of vehicle replacement; works with vendor to sell/dispose of company vehicles
• Maintains database of company vehicles
• Works directly with outside vendor for maintenance, title, registration needs
• Maintains CORVET tracking system; compiles and submits monthly reports
• Contact for all general inquiries pertaining to company vehicles
• Other duties as assigned
Required Qualifications:
• High School Diploma or equivalent
• Minimum 3 years experience
• Proficient MS Office (Word, Excel, Outlook, etc.) and Access
Preferred Qualifications:
• Bachelor's degree in Business
• Experience with contracts a plus
• Self motivated
• Ability to handle multiple tasks simultaneously
• Excellent teamwork and communications skills
Relocation Options:
• Relocation assistance will not be considered for this position
International Considerations:
• Expatriate assignments will not be considered for this position
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